Abilene Big Country NCA Cheer Mascot Camp
Camp Dates: June 24 - June 27, 2019
Camp Code: HAR SIM I NCA
Location: Hardin Simmons University
*Meals can be paid for at the cafeteria entrance.
This camp will include one movie night and one pool night.
Required Before Camp
NCA Registration Email
Once we have received your registration information from NCA you will receive an email from us welcoming you to camp. This email contains information to finish registering for camp. You will need to fill out our online registration form in order to finish registering for camp. Our online registration form contains information that we do NOT receive from NCA.
** Registration Form: Required
Your team will NOT be registered for camp until we have received our online Registration Form. This form contains information that is NOT provided to us by NCA. Once you have had tryouts, you can email or call us with your new numbers.
Click HERE to fill out our online registration form and finish registering for camp.
** NOTE: You only have to fill this form out once. If you received an email that is a reminder, please disregard that part of the email if you have already filled out the form.
Please provide a summer email if you do not have access to your school email during the summer months. Important camp information and updated invoices will be sent to this email address till camp starts.
Deposits & Payments
Prices are for both individual and teams who would like to attend our camp.
In order to guarantee your bed and/or spot in camp, a $50.00 per person deposit is required. If the camp does become full and we have not received your deposit you may be asked to come as a commuter. If you need an invoice for just the deposit, please let me know and I will email you the invoice along with an invoice for the remaining balance.
We will not automatically email invoices this year. Once you are ready for an invoice, please email or call us and I will be glad to email it to you.
Email updates - please be sure to include the name of the school and the updated numbers for each team attending camp.
Once you have had tryouts, please email or call us with your new numbers.
You will still need to inform us of any changes, for example: change in count and contact information.
Refunds will not be available until after the completion of camp. Refunds are refunded back to the person or school that paid for camp.
Please send all payments to Southwest Camps NOT NCA.
You can pay all the registration fees in full beforehand, or you can pay just the deposit to hold your bed/spot at camp. Full payment is due at registration, this includes school purchase orders.
Payments mailed in must be in the form of an official school check, cashiers check, credit card or money order.
No personal, gym, booster club or business checks will be accepted after May 31, 2019.
School Purchase Orders
MUST be paid in full at registration.
Count Changes After June 7, 2019
If you have changes in participants or coaches that will be attending camp, please notify Southwest Camps immediately so we may update your account accordingly.
Required at Camp Registration
Release & Waiver Forms - NCA Forms
1. Completed and signed original form
2. Copy of each form for you to keep with you at all times during camp.
3. If you do NOT have insurance, you will need to write "SELF PAY" in the space provided for insurance name.
Everyone attending camp or staying on campus must fill out the Release & Waiver form, this does include bus drivers. The form must be completed and signed before camp.
Adult Release & Waiver Form ** - one per adult. AW01 form. PDF format.
Participant Release & Waiver Form ** - one per participant. PW01 form. PDF format.
**NOTE: Release & Waiver Forms with NCA Additional Insurance
This camp does NOT offer the $5.00 insurance, if your R&W has it, you have the wrong R&W form. Please click on the link above to download and print the correct form. PWOI & AWOI can be found on the correct form.
Emergency Contact Form - Please bring original and TWO copies of the form to registration. Everyone attending camp and staying on campus must be included on this form. PDF Form Fill - download required.
Camp Rules - Please read to each member of your squad and have them signed the signature page. Keep a copy for your self with the camp rules and turn the original in at registration.
DON'T FORGET TO CHECK OUT JUDY SMITH'S PHOTOGRAPHY ORDER FORM FOUND BELOW IN THE "HELPFUL INFORMATION ABOUT CAMP" SECTION.
When: 9 AM - NOON
NOTE: You must register for camp BEFORE checking into the dorms.
Where: Moody Center Lobby which is also where the cafeteria is located.
2200 Hickory Street
Abilene, TX 79698
Opening Rally at 1:00 PM at the Mabee Athletics Center.
HSU Campus Map - HSU campus map.
Resident Teams - Males
Male Team Members: Please be sure to include all male information on the form. All males will be housed separately. If you need special arrangements for the males, please let me know. Males are not allowed on the female floor. You are welcome to meet downstairs in the lobby.
Male Coaches: You must bring a female sponsor to stay in the dorm with the team.
Camp Photos - Judy Smith's Photography Order Form - If anyone on the team will be having pictures taken, all arrangements and payments will be made through Judy Smith Photography at registration. PDF format .
Helpful Information About Camp
Camp Schedule is subject to change by the Head Instructor. If there are any changes, a new schedule will be handed out to you on the first day of camp during the first coaches meeting.
Mascot schedule will be given to the mascot at camp.
What to Bring to Camp - Note that commuters will bring fewer items.
Dorm Room Assignment Form - NOT REQUIRED TO BE TURNED IN
You are welcome to use our form to set up your room assignments. You do not have to turn this in, it is for your benefit and not required. The form is in PDF form filled format.
**Please read below for more information concerning room assignments.
Meals will begin on the first day at lunch and end on the last day at breakfast.
Commuters are welcome to pay at the door of the cafeteria.
Dorm Room Assignments
Dorm name: Anderson Hall
Dorm rooms are assigned by HSU staff only. You are welcome to use the above Dorm Room Assignment form to set up your rooming. This form is for your convenience and does not have to be turned in.
* Expect two to a room, four to a suite sharing a bathroom.
* Need Extra Long Twin size bed sheets for the bed.
* I recommend bringing a blanket just in case the room is too cold.
Special arrangements can be made for special needs or injuries through the camp coordinator, Carrie Marsh, Southwest Camps. Please call or email us so I can make arrangements.
If one of your dancers requires wrapping at all times, please be sure to bring your own wrapping to camp. The wrapping that we furnish at camp is for injuries during camp.
Camp Spirit Theme for 2019:
This year's theme is - "STRONGER TOGETHER" - Click here to view the flyer
There will be a swim party on the evening of the third day of camp.
So bring your swimsuits! :)
Dorms - There can be NO decorating in the dorms.
Gym - You can decorate the walls in the gym. Duck tape is not allowed. Decorations must be removed at the end of camp.
Special Diet Arrangements for Campers
The cafeteria prepares meals/food for all different types of diet.
What to Wear to Camp
The statement below is a suggestion from NCA:
1st Day: Half day PM - Camp clothes - shorts and t-shirts/tank tops.
2nd Day: Full day - Camp clothes - shorts and t-shirts/tank tops.
3rd Day: Full day - Camp clothes - shorts and t-shirts/tank tops. This is also known as FUN DAY. You can dress to match the THEME but of course, they don't have to (just a suggestion!) This is also the day that participants try out for All American. Many kids choose to wear their uniforms for that.
4th Day: Half day AM - Most teams like to wear their uniforms on the final day but again, it is not required.
What to wear to camp - clink to link to view flyer
If you have any questions concerning registration, payment and dorms, please feel free to contact us.
If you have any questions concerning registration, payments, food and dorms, please feel free to contact us either by email or by phone at 888-442-2514 or 254-442-2500
If you have questions about classes, instructional items and clothing, you will need to contact your Varsity Rep or call NCA - Cheer 1-800-527-4422.
Individuals - If the participant is under the age of 18, he/she must bring a sponsor to camp to be with you at all times. The sponsor will need to attend the coaches/directors meeting each day too so that they will know what you or team will need to do for the day.